Research and Academic Institutions
Software for PhD programmes and research administration
Software for research programmes, PhD administration, publications and academic compliance.
The situation
Research programmes involve long timelines and many checkpoints: entrance, coursework, supervisor allocation, progress reviews, plagiarism checks, thesis submission and viva. Each stage produces documents and approvals that must be traceable years later. When this runs on email and paper files, scholars and administrators lose time chasing status.
We build research administration systems that track each scholar from admission to award, with role-based access for scholars, supervisors, committees and administrators. We can add plagiarism-check workflows, publication records and reports needed for academic reviews. We also support the infrastructure research teams rely on, such as data storage, computing environments and secure remote access.
Problems we address
- PhD progress tracked on paper
- Progress reports, committee decisions and fee records are kept in physical files. Answering a simple status question means searching through folders.
- Unclear deadlines for scholars
- Scholars are unsure when reports, extensions or submissions are due. Missed deadlines lead to avoidable delays in the programme.
- Plagiarism checks handled ad hoc
- Thesis and paper checks are requested by email, and reports are not stored with the scholar's record.
- Scattered publication and project data
- Publications, grants and project outputs are collected manually each time a report or review is due.
How software helps
- PhD lifecycle management
- Admission, coursework, supervisor allocation, progress reviews, submission and award tracked in one system.
- Scholar and supervisor portals
- Role-based access for uploading reports, recording approvals and viewing upcoming deadlines.
- Plagiarism check workflows
- Requests, reports and approvals stored against each submission, integrated with your plagiarism tool or LMS.
- Research records and reports
- Publications, projects and grants recorded once and reused for internal and external reports.
Integration possibilities
Systems we can connect to, depending on what your organisation already uses and what each vendor allows.
- University ERP and student records
- Moodle and plagiarism-check plugins
- Payment gateways for fees
- SMS and email notifications
- Document storage and archives
- Google Workspace or institutional email
Relevant services
- Website Design and Development Design, development and upkeep of institutional and business websites, portals and custom PHP web applications.
- AI and Machine Learning Practical AI features for business software, including document extraction, language processing and automation with human review.
- Custom Software Development Software built around your organisation's processes, from ERP and CRM systems to approval workflows and dashboards.
- Cloud and DevOps Cloud hosting, server setup, backups, CI/CD pipelines and monitoring for web applications and internal systems.
Questions from research and academic institutions teams
Can the system follow our university's PhD ordinance?
Yes. Stages, timelines and approvals are configured to match your ordinance and committee structure. When rules change, they can be updated without rebuilding the system.
Can scholars submit documents online?
Scholars upload progress reports, synopses and theses through their own portal. Supervisors and committees review and approve them online, and every step is recorded.
Can we migrate records of current scholars?
We import existing scholar records from spreadsheets or older systems so that current scholars continue from their present stage.
Working in research and academic institutions?
Tell us which records, approvals or systems are slowing your team down.